Add Equipment to a Site in the Food Safety Module

Who should use this article?

Site Administrators.

Overview

Equipment is used throughout the Food Safety Program to support temperature monitoring, operational activities and compliance reporting.

Examples of Equipment include:

• Refrigerators
• Freezers
• Cool Rooms
• Walk in Freezers

Adding equipment allows Food Safety activities, temperature records and reports to be linked to specific equipment items.

Navigate to Equipment

Navigate to:

Admin → Facility Management → Food Safety Setup → Equipment

Add New Equipment

From the Equipment screen, select Add New Equipment.

Complete Equipment Details

Complete the required fields as shown below.

Step 1 - Enter Equipment Name

Enter a clear and descriptive Equipment Name.

Examples include:

• Main Kitchen Cool Room
• Dining Room Fridge
• Satellite Kitchen Freezer
• Blast Chiller

Using clear naming conventions makes equipment easier to identify when completing Food Safety activities and reviewing reports.

Step 2 - Assign Area

Select the Area where the equipment is located.

Areas help organise equipment and improve visibility across reporting and compliance activities.

Examples include:

• Main Kitchen
• Cool Room
• Satellite Kitchen
• Dining Room

Step 3 - Assign Category

Select the Equipment Category that describes the equipment being added.

Examples include:

• Fridge
• Freezer

Equipment categories help support reporting and temperature monitoring activities.  And will provide you with the pre-set temperature monitoring as per FSANZ Standards.

Step 4 - Assign Status

Select the appropriate Equipment Status.

• Active should be selected if the equipment is currently in use.
• Inactivemay be used for equipment that is:
  • Out of service
  • Under repair
  • Being replaced
  • Not yet commissioned

Inactive equipment remains available for historical reporting purposes but may not be available for operational use.

Step 5 - Enter Notes (Optional)

Enter any additional information relevant to the equipment.

Examples may include:

• Equipment location details
• Operational instructions
• Maintenance information
• Special monitoring requirements

This field is optional and can be updated at any time.

Step 6 - Configure Temperature Monitoring

Enable Requires Temperature Monitoring if the equipment requires routine temperature recording.

Step 7 - Upload Equipment Image (Optional)

Upload an image of the equipment to assist users with identification.

Images can be particularly useful where multiple similar pieces of equipment exist within the same Area.

Step 8 - Save Equipment

Select Save to create the Equipment record.

The equipment will now be available throughout the Food Safety Program.

Result

The Equipment has been successfully added and can now be used within:

• Temperature Monitoring
• Reports
• Compliance Activities

Good to Know

It is recommended that Equipment names clearly identify both the equipment type and its location.

For example:

✔ Main Kitchen Cool Room

✔ Dining Room Fridge

✔ Satellite Kitchen Freezer

Instead of:

✘ Fridge 1

✘ Freezer A

Clear naming conventions make equipment easier to identify when completing Food Safety activities and reviewing reports, for both staff and Auditors.

Related Articles

• Create an Area
• Create a Role
• Create a Task List
• Complete a Temperature Check